Canadian payroll records and T4 slips covering a continuous year within the last three, plus position descriptions and organizational charts for both roles that show subordinate supervisors, budget authority and hiring discretion.
Payroll proves the year; the chart proves the capacity
The qualifying year is proven by employment records: records of employment, T4 slips, pay stubs or a payroll ledger showing full-time work for the Canadian company for at least one continuous year within the three years before the petition is filed. A letter from the company stating the dates is expected but is not sufficient alone. Managerial capacity is proven by describing what she actually does. The petition should contain an organizational chart of the Canadian company naming her subordinates and their titles, a position description dividing her time among supervising site supervisors, scheduling and purchasing, setting crew budgets, and hiring, and evidence such as signed purchase orders or employment offers she approved. For the U.S. role, the same items for the acquired company: its current staff list, the reporting lines under her, and her authority over hiring, pricing and operations. Any document in French must be accompanied by a certified English translation when filed with USCIS.
A first review should make a dated employment timeline and a separate ownership chart; mixing those questions often hides a gap. The payroll evidence settles whether the foreign employment contains one continuous qualifying year in the preceding three years. Hypothetical example: a commercial-laundry operator buys a U.S. linen-service company and transfers its production director. A closing statement proves the acquisition, but only pay records and reporting lines prove the director’s qualifying employment and managerial work. Resolve each discrepancy before the petition is signed.